Find everything you need to prepare for a charter in the BVI. From important base information to required documents for international travel, you can use this information as your guide before and during your charter. Don't forget to pack a copy to take with you.
Plan
Before you go
Address
Sunsail Tortola
Wickhams Cay II
Road Town
Tortola
The British Virgin Islands
The Sunsail base is located at Wickhams Cay II just outside Road Town.
Base hours
The base is open 8 am until 5 pm, 7 days a week (evening staff to cover until all flights have arrived).
Time zone
The BVI is – 4 hours GMT.
Language
The language of the British Virgin Islands is English.
Cost of living
Prices vary from restaurant to restaurant; however, the following is a guide for your reference:
- A bottle of wine costs about $9 in a grocery or supermarket and from $22 in a restaurant.
- A bottle of beer costs about $3 to $4
- A cheap snack can be bought for about $5 (local chicken, rice dish)
- A budget meal will cost around $10 to $15 (burger, roti wrap – not including drinks)
- A mid-range meal will cost around $20 to $25 (fish, meat in sit down restaurant – not including drinks)
- A top-end meal will cost around $60 to $80 (Brandywine Bay, Sugar Mill, etc., 3-course meal – not including drinks).
- The average shopping bill for 4 people for 1 week (suggesting all breakfasts, all lunches and 4 evening meals are spent on board) would be approximately $350 to $400.
What to bring
Passport and visas
Please ensure your passport is valid for the period of travel and for six months after you return. Your passport name must match the name on the flight ticket otherwise you may not be able to travel and insurance may be invalid.
If you wish to sail to the US Virgin Islands during your yacht charter you must have a US Visa and a return flight ticket to your country of origin.
It is your responsibility to ensure relevant visas are obtained where necessary. Sunsail cannot be held responsible for the refusal of entry or travel due to a lack of visas. If you are in any doubt please contact your Embassy for full details.
You must fill in a Customs Declaration Form on entry to The BVI, whether you arrive by sea or air.
Please note country entry/exit requirements are subject to change. Please check http://travel.state.gov/content/passports/english/country.html for the latest information before you leave. Sunsail is not accountable for any requirement changes.
Customs + immigration
Before leaving the airport, you will have to clear Immigration and Customs. A landing card will be given to you on the plane, along with a Customs declaration form. It is not possible to take fresh food into most Caribbean islands and airlines will assume no liability for perishable articles that may be confiscated by Customs.
On departure from Tortola a tax of $20 US per person will be charged – please organize departure tax payment prior to getting in line at the departure gate.
Environmental Levy: $10 USD per person, payable at the port of entry upon arrival.
Cruising Tax: Paid on the invoice prior to charter, $6 USD per person per day.
Sailing licences
Although no sailing licenses are required for cruising in the British Virgin Islands, we strongly advise that you take any sailing certification on vacation with you. This may be useful should you be contacted by Customs or Port Police. If you have not already done so then Skipper and 1st Mate will be required to fill in a Sailing resume to confirm that you have the necessary skills to sail in this region.
Luggage + packing list
We would highly recommend packing prescription medicine and essential clothing (swimsuit, t-shirt, and shorts) in your hand luggage as occasionally your luggage may arrive at the base after you do.
Please pack using soft-sided bags, as these are easier to store on your yacht. A small storeroom is available at the base which can be used to store luggage while on charter.
What's onboard
Coolers
Cool boxes are available at the base on a first come first served basis at no additional charge. Please sign these out and return them clean and undamaged, otherwise, there will be a charge for replacement. Only one per boat.
Mobile phones
Your cellular phone may work when in the BVI please check with your service provider for coverage details and call costs. You will need to activate international roaming on your contract.
However, every yacht charter comes with a mobile phone - these must be collected from Renport before departing the base. This will also be covered in the chart briefing. These phones allow free calls to the base numbers which are pre set up in the phone memory and also give the base the ability to contact you should the need arise. You can also use these phones to make local and international calls by purchasing credit with the phone - this is cheaper than roaming rates for calls.
Music + iPods
All boats are fitted with a radio and CD player. If you wish to listen to your iPod while sailing you will need to bring along an iTrip or FM radio transmitter.
Drone
The use of flying drones may be restricted in some areas. For current drone regulations in this destination, please visit http://www.bvi.gov.vg/media-centre/drone-users-are-subject-aviation-rules.
Electricity
The standard voltage on all yachts is 12 volts. In order to use electronic equipment that is 220v, you will need an inverter suitable for use in a cigarette lighter. You may rent an inverter through your charter sales agent.
DVD / Internet / GPS packages
If you need to stay in touch or fancy settling down to a mid-week movie, you can consider the excellent packages available from Renport, pre-bookable through your sales agent or conveniently located at the base. Coffee Makers, inverters and blenders are also available for hire. These products can be purchased in advance via the Sunsail booking location.
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Go
How to get there
Airport
Tortola’s airport is situated at Beef Island, at the eastern end of Tortola. Airport Code: EIS.
Beef Island Airport to Wickhams Cay II Marina: 30-minute transfer.
TransfersSunsail can assist with arranging your airport transfers. Please send us your travel details where required. The approximate taxi fare to Sunsail base from Beef Island airport is $16 (one way) per person.
Please note: Clients arriving independently should bring a copy of the charter contract/invoice.
If you pre-book a taxi, the local taxi driver will be advised of your name and arrival time and carries a Sunsail sign to identify himself to you at the airport. Transfers should be paid to the driver directly in cash; unless transfers were arranged with a vacation planner in which case you must produce a copy of your booking invoice.
Take this opportunity to pre-book your premium transportation to The Sunsail Base on Tortola, for a stress-free travel experience. Our dedicated transfer service tracks your flight to ensure a taxi bus with Sunsail signage is awaiting your arrival, with:
- Reliable on-time service
- Special contracted rates & taxi/ferry packages
- No delays waiting for taxis to arrive, or fill up with random travelers
To book your transfers call a Sunsail Vacation Planner.
Transfers from/to Base | Transport | Cost | Transfer |
Meet at STT, transfer to Roadtown Fast Ferry, ferry to Road Town and taxi to Wickhams Cay Marina | Taxi / Ferry / Taxi | Adults: $90 round-trip, | 90 minutes from STT to base |
Beef Island Airport to Wickhams Cay Marina | Taxi | Adults $32 round-trip $16 one way | 30 minutes approx |
St. Thomas Transfers
If you are landing into St Thomas in the morning or before 4 pm (approx) you should be able to take the ferry to Tortola. To pre-book a taxi from the airport in St Thomas, the ferry and the taxi from the ferry terminal in Tortola to the Sunsail base, please contact our vacation planners. Please provide accurate flight details including flight numbers, times of arrival and departure, and the number of passengers.
If you are arriving later than 4:30 pm and cannot make the last ferry or wish for a private transfer, you may contact Dohm’s water taxi and book a private transfer: +340-775-6501. They do get booked up so please don’t leave this option to the last minute to confirm.
If you are arriving later than 4:30 pm or wish to spend a night at St Thomas, we recommend staying at the Emerald Beach Resort. This hotel is within the downtown area of Charlotte Amalie, where you can walk to various restaurants and duty-free shops. If you are flying in the day before your 6 pm charter start, we would highly recommend that you enjoy a day in St Thomas prior to arriving at the Sunsail base.
If you travel via St. Thomas, enjoy the benefits of the BVI Tourism Board Meet and Greet service. Staffed with a professional team of tourism ambassadors, the USVI Greeter Program is structured to accommodate guests who seek connections to taxis, ferries, seaplane, luggage inquiries, and more. The service is accessible from kiosks stationed in the Cyril E. King Airport and the Edward Blyden Marine Terminal in Charlotte Amalie. The program is in place throughout the week, serving guests from the United States, South America, Canada, Europe, and the wider Caribbean.
For additional information, you may contact Mr. Kevis Hughes at the British Virgin Islands Tourist Board by email: [email protected] or by phone: 1 (284) 494-3134.
We are unfortunately no longer able to offer a taxi service unless it has been pre-booked with the sales office prior to arrival. If you choose not to pre-book a taxi and have no other transportation arranged, then you will need to take the first government taxi available at the posted government rates. For more information including tariffs, please visit http://www.bvitourism.com/taxi-services.
Checking in + checking out
On arrival
All boats are prepared, as per the booking, for a 6 pm boarding time. The first evening is a sleep aboard where you will have the time to unpack provisions and settle into your boat.
The following morning you will receive an on-board boat briefing that is mandatory and takes approx 1 hour. You are also required to attend a chart briefing.
- Bareboat Sailing: Mon - Fri: 9:30 am, 12:30 pm, 4 pm & 7 pm,
Sat-Sun: 8:30 am, 12 pm, 4 pm & 7 pm - Sunsail flotilla: 1 week chart briefing time: 10:30 am Saturday
- Sunsail flotilla: 2 week chart briefing time: 10:30 am Saturday
Out of hours
If you have provided arrival details later than 5 pm, the night manager will be on the base to meet you. If we do not receive arrival details, (and there are no confirmed times for arrival) a message will be left on the front door indicating the location of your boat on the dock.
On departure
Please disembark by 11 am.
Before disembarkation please complete your debrief form which is to let us know if you have encountered any problems with the boat or broken anything during the trip; this enables us to rectify problems for the next charter.
In addition to filling in forms, we also require you to bag dirty laundry and leave in the cockpit, empty all cupboards and refrigerator of food and throw away, return any lifejackets borrowed from reception and ensure that the boat is handed back to Sunsail in a clean and tidy state. We reserve the right to charge for boats left less than shipshape.
Final Friday Information
On your final Friday – Please leave your boat by 9 am. Upon return to base please ensure that a member of your crew checks your return flight and taxi transfer time and completes the paperwork with the debriefer assigned to your boat.
At the airport, you will need to pay the $20 departure tax, $5 for under 6 years old, which can be paid in cash or by credit card.
Sail
About the marina
Marina facilities
- The Mariner Yacht Club Hotel - Oceanview Rooms
- Amara Spa
- Yoga
- Shower facilities
- Restaurants & Bar
- Swimming Pool
- Online Provisioning Service
- Selection of shops
- Renport – Entertainment and communication rentals
- Water sport rental
- Sail Caribbean Divers – dive equipment rental
We would highly recommend that all clients’ pre-pay fuel due to the high volume of boats returning to the marina and requiring fuelling on any given day.
Customs Fees | Approx. $30 US (in & out) |
Water | Yes |
Ice | $3.50 US per bag |
Fuel (diesel) | Pre-paid fuel is more cost-effective |
Showers | Yes |
Laundry | No |
Garbage disposal | Yes |
Gas | Yes |
Provisioning | Yes – online |
Accommodation | Yes |
Bar & Restaurant | Yes |
Money Change | Road Town Monday – Friday only |
Bank | Nearby |
Telephone | The base issues a free phone to each boat through partner Renport, allowing free calls only to the base. Renport offers great service plans that can be purchased on-site, at rates fare more preferable than roaming. |
Jeep/Car Rental | Available through reception |
Sailing licenses
Experience level
BVI is a Level 1 sailing area
Experience levels are based on sailing conditions and the length of passages within your chosen sailing area.
This rating scale is designed as a guide based on the prevailing conditions during the most popular season.
Skippered charter information
The skipper’s time is booked from 12 pm to 12 pm in 24-hour periods. If you have reserved him for the first day of your charter and have a 6 pm start, he will use this time to ensure he is happy with all aspects of the yacht and will be at the base to meet you upon your arrival. If you have reserved him for a later date on your charter he will start at 12 pm on that day.
The skipper is responsible for the safety of the yacht at all times. He is not permitted to dive with you, nor leave the vessel overnight and must have his own cabin. He must conduct a safety brief with you before leaving the dock regardless of the duration of his contract with you.
For “check out charters” (anything less than the full duration of the charter) the check out skipper’s time is booked from 6 pm to 6 pm to allow for a meet and greet in the evening and go over basic systems, then a full day with you the next day. This skipper is required to give you a thorough briefing on all aspects of the yacht and dinghy in addition to assisting you with planning an itinerary for the trip and advising you on how to contact the base, the return to base procedures and the emergency assistance procedures. It is suggested that you attend the scheduled chart brief that will be supplemented by the skipper during his time with you on the yacht. It is also suggested that you make it clear exactly what you want to cover…anchoring, docking, etc.
The skipper will be required to give you as much information as you require concerning the yacht and its systems, sailing skills and navigation in general. For one-day check out skipper’s, it is the client’s responsibility to get the skipper back to the base. If you prefer not to come back to the base you must pay for his expenses (ferry, taxi, etc.) to get him back to the base. The average tip for a skipper is 15 to 20 percent of the skipper’s fee. This is, of course, at the client’s discretion.
More information on Skippered Charter Options.
Sailing area restrictions
BVI: All the British Virgin Islands, including Anegada and US Virgin Islands (Chase boat coverage and 4-hour guarantee are not offered if you visit Anegada and USVI).
For Bareboat Charter with Sunsail Crew NO sailing in the US Virgin Islands and the Spanish Virgin Islands.
Not all Sunsail yachts or sailboats are permitted to sail into the USVI. If you wish to sail into the USVI you must be a US citizen, resident, or have a US Visa which has to be obtained before arrival in the Caribbean. You must also submit a request ahead of time if you wish to sail to the USVI since it is outside our 4-hour guarantee area.
Rest of Caribbean: No further than 20 miles out from Puerto Rico to Grenada, excluding Saba, Montserrat, Barbados, Trinidad & Tobago.
Night sailing
Night Sailing is not permitted; you must be moored at least one hour before sunset at all of our locations.
Charts + pilot books
All the charts and pilot books you will need for the sailing area are on board the yacht.
Formalities + taxes
A valid passport & crew list is compulsory for clearance.
- Checking out of BVI by boat: paid to Customs Office, $20 per person
- Checking into the BVI by boat: paid to Customs Office, $7.30 approximately
- Environmental Levy: paid upon arrival, $10 per person
- Departure tax and security: paid at the airport, up to $20 per person
- Departure tax: paid on the ferry, $20 per person
- Cruising permit: paid on the invoice, $6 per person per day
- Chartering from another country into the BVI's, Customs will charge cruising tax on entry into the BVI set as $6 - $16 per person per day, depending on the yacht's home port.
- National Parks Day Time Mooring Permit: paid on invoice $25 - $55 per boat, per week.
- Nighttime moorings: $30 per night (Although this can vary, with prices up to USD 65 per night at places like Peter Island).
- Virgin Island Search and Rescue (VISR): $2 per person.
Moorings fees + taxes
Most overnight stops in the BVI will be at mooring buoys/anchors as opposed to alongside quays.
Health + safety
Illness or injury
If you are sick and visit the doctor or hospital during your trip please have a member of your party contact the Sunsail base manager as soon as possible.
Safety
All yachts are equipped with adult life jackets and harnesses, we leave it up to you to decide when personal safety equipment should be worn.
Children's life jackets are available for rent from Sail Caribbean Divers located on the Sunsail dock.
Swim safe
For your safety and for environmental reasons, the feeding of fish is not recommended and may be prohibited in some destinations.
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Eat
Provisioning
Sunsail Provisioning
Sunsail can help with stocking up your yacht.
We have partnered with Good Moon Farm in the BVI who can provide farm boxes of fresh produce through our online provisioning site. Boxes start at $40.
Click here for more information or to order provisioning online.
Dining
Restaurants
As well as the three restaurants on the base, there are numerous restaurants a short taxi ride away from the base. Most restaurants within the BVI close at 10 pm
Mariner Yacht Club: breakfast, lunch, and dinner (at the base)
Charlie’s: lunch and dinner (at the base)
Ginny’s: coffee and sandwiches (at the base)
Pussers Road Town – 5-minute taxi
For more information on restaurants in Tortola, Virgin Gorda, Anegada, Jost van Dyke, and other islands please speak to our base team who will be happy to provide information and recommendations.
Restaurants closed during September – Low Season
If you decide to travel in low season there is likely to be a limited choice of restaurants to eat ashore and you should provision accordingly. This would be a perfect time of year to enjoy a BBQ off the back of your boat.
Tipping
Tipping is standard and expected in all restaurants/bars and for other services undertaken during your vacation. The rule of thumb is generally 10-15% of the amount charged. Some establishments automatically add this to the bill.
Shop
Around the base
HotelsMariner Yacht Club Hotel
Located at the Sunsail base, the Mariner Yacht Club Hotel invites you to stay a few days on land. All rooms are fully equipped with air-conditioning, basic cable TV, refrigerator and local phone service. To book your stay at the Mariner Yacht Club Hotel, or for more information regarding pricing and availability, please speak with a Sunsail Vacation Planner or request a room online.
Currency
USD is the currency used throughout the British Virgin Islands. Credit cards are widely accepted except in smaller establishments.
US Banks are situated in Road Town, Tortola and Spanish Town, Virgin Gorda and operate under normal banking hours, 9 am – 2 pm Monday – Friday. Local banks on Tortola include First Caribbean, Banco Popular, Scotia Bank and First Bank.
ATMs are limited. Please bring the cash you will need for your entire stay.
Credit card information
Visa and Mastercard are accepted by most restaurants and hotels, as well as by local stores and supermarkets.
Shopping
There is a deli and provisioning facility available at the base. Supermarkets are located in Road Town. Supermarkets are generally open daily and the hours of operation vary based on the day of the week as well as low or high season.
Post office
Located on Main Street, Road Town; Tel: 284 494 3701. Mon. - Fri: 8:30am/4:30pm, Sat.: 9:00am - 12:00pm
Note: A postbox is available at the Mariner Yacht Club Hotel front desk.
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Play
Things to do
Yoga by Yoganimity
Suitable for all levels, this flowing Hatha yoga class will teach you the fundamentals and foundations of yoga asanas (poses), to develop strength and flexibility in both body and mind. Creative sequencing and synchronizing breath work will have a calming effect on your nervous system leaving you feeling energized and centered. Private classes are available on request. Classes take place on the deck in the garden by the pool. Mats provided - $15 per class. Schedule available at the front desk.
Water toys + sports
Diving
A range of scuba diving packages are available and can be pre-booked through your charter sales agent.
We also offer Rendezvous Diving with Sail Caribbean Divers – A PADI 5 Star IDC Centre, which offers rendezvous diving at various points through-out the BVI, for Certified and Non-Certified Divers. Please call and talk to our sales agents about this product if you are interested in adding it to your vacation.
Snorkeling
We have a range of snorkeling gear that you may wish to use. We are limited on children’s sizes so if you have your own you may wish to bring them with you.
We offer 1 man kayaks, 2 man kayaks, beginner SUPs, intermediate SUPs, and floats for rent.
Fishing
Fishing equipment can be added to your Sunsail Catamaran Charter.
Due to recent regulations set by the British Virgin Islands Conservation and Fisheries department, we are no longer offering fishing equipment aboard Sunsail monohull charters in the British Virgin Islands.
Vessel registration is required for any boat wanting to fish in the BVI. We offer this on all of our catamaran fleet in the BVI. The cost is $50 USD per boat. Please contact a Sunsail Vacation Specialist to register your yacht.
In addition to the vessel registration, a personal fishing license is required for any adult fishing in the BVI’s. Sunsail diving and fishing equipment partner, Sail Caribbean Divers, has provided this Fishing License Application for your convenience. The cost is $65 per person and permits are valid for 1 month. Please email your application to [email protected] at least 2 weeks in advance of the charter to allow for government turnaround time.
You will be able to pick up your fishing permit and sign-out your equipment at Sail Caribbean Divers, in the pink hut, when you arrive at the base.
Please note that you may not fish in the National Parks and unless fishing well offshore, fish should not be eaten due to Ciguatera poisoning. No spearfishing allowed.
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For more information on what's included on your yacht, please view the full list here.
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